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Privacy Policy

At evisajapan.co.uk, operated by MigraGlobal Soluciones LTD, we are committed to protecting your privacy and ensuring the absolute security of your personal data. This policy outlines how we collect, use, and protect your sensitive information during the Japan E-Visa application process.

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As a company registered in the United Kingdom, we adhere strictly to the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

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1. Information We Collect

To provide professional consultancy and successfully process your Japan E-Visa or Certificate of Eligibility (CoE) guidance, we are required to collect specific personal data. This collection is limited to what is strictly necessary for the application.

  • Personal Identification: Full Name, Date of Birth, Gender, Marital Status, and Nationality.

  • Travel Documentation: Passport details (Number, Issue/Expiry Date, Issuing Authority) and high-quality digital scans of the bio-page.

  • Biometric Data: Digital photograph compliant with Japanese Ministry of Foreign Affairs (MOFA) standards.

  • Contact Information: Email address (for visa delivery), phone number, and residential address.

  • Family & Background Info: Names of parents (Father/Mother), occupation, and past travel history to Japan, as required by the official application form.

  • Supporting Documents: Hotel bookings, flight itineraries, and for students, the Certificate of Eligibility (CoE) or school enrollment documents.

2. How We Use Your Data

Your information is processed lawfully, fairly, and in a transparent manner. We use your data strictly for the following purposes:

  • Application Processing: To complete and submit your official Japan E-Visa application to the relevant Consular authorities.

  • Document Verification: To review your passport and photo against Japanese standards to prevent rejection.

  • Service Communication: To send you updates regarding your application status via our Track Visa Status system.

  • Customer Support: To assist you with inquiries via our Help Center or direct contact channels.

  • Legal Compliance: To comply with legal and regulatory obligations under UK Law and international travel regulations.

3. Data Protection and Security measures

We treat your data with the highest level of security. As a UK-registered entity, we implement robust technical and organizational measures to protect your information.

  • Encryption: All data transmitted between your browser and our servers is encrypted using advanced SSL (Secure Sockets Layer) technology.

  • Access Control: Access to sensitive documents (such as passport copies) is restricted solely to authorized visa specialists managing your specific case.

  • Secure Infrastructure: We use industry-standard firewalls and security protocols to prevent unauthorized access, data leaks, or cyber threats.

4. Data Retention Policy

We respect the principle of storage limitation. We do not store your sensitive travel documents longer than necessary.

  • Active Period: Your data is retained while your application is being processed and for a short period thereafter to handle any potential queries or corrections from the Consulate.

  • Deletion: Once your Japan E-Visa process is finalized and our service is fully delivered, your personal documents (Passport scans, Photos, CoE) are securely deleted from our active servers, unless a longer retention period is required by law for tax or audit purposes.

5. Third-Party Sharing

We operate with strict confidentiality. We never sell your personal data to advertisers or third parties. We only share your data with:

  • Japanese Government Authorities: Strictly for the purpose of adjudicating your visa application. This is a mandatory requirement for the service.

  • Secure Payment Processors: To process your service fee ($70.00 USD) securely. We verify payments via trusted providers. Note: We do not store your credit card or crypto wallet details on our servers. For more info, see our Payment Methods page.

  • Legal Authorities: If required by UK law or a valid court order.

6. Your Rights Under UK GDPR

You have specific rights regarding your personal data. As our client, you are entitled to:

  • Right to Access: Request a copy of the personal data we hold about you.

  • Right to Rectification: Request the correction of inaccurate or incomplete information before it is submitted to the Consulate.

  • Right to Erasure (Right to be Forgotten): Request the deletion of your data from our systems once the service is complete, subject to legal retention obligations.

  • Right to Restriction: Object to or restrict the processing of your data in certain circumstances.

To exercise any of these rights, please contact us directly.

7. Cookies and Tracking

Our website uses cookies to enhance user experience and analyze site traffic. These cookies help us understand how users navigate our site to improve our services. You can manage your cookie preferences through your browser settings. For detailed information, please read our dedicated Cookie Policy.

8. Contact Information

For any questions regarding your privacy, data security, or to exercise your data rights, please contact our Data Protection Officer:

  • Company: MigraGlobal Soluciones LTD

  • Company Number: 16934517

  • Email: support@evisajapan.co.uk

  • Physical Address: 20 Wenlock Road, N1 7GU, London, United Kingdom

By using our services, you acknowledge that you have read and understood this Privacy Policy and agree to the collection and use of your information as described herein.

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